Call for Contributions

Submission deadline is now over

We are no longer accepting presentations for the forum; however, you have the chance to discuss an issue during our Open Forum – please see the programme and registration for this.

Main Theme and Call for Contributions

The main theme of the Forum is Networking for Building and Sustaining Quality Culture in Higher Education Institutions. Quality assurance and development in HEIs in the ASEAN region is recognised to be an important tool for closing the gap between the higher education systems in Southeast Asia and supporting regionalisation, mobility and exchange of students and workforce. It is further a tool to support the competitiveness of HEIs in a globalising higher education system and to introduce, foster and adapt to current and future political, societal and economic needs and demands.

With the rising complexity and expectations, HEIs need to flexibly address changes and find solutions for future challenges such as preparing students of today with future-skills to be the workforce of tomorrow. HEIs and QA professionals and stakeholders need thus to join forces and tackle common challenges as well as sharing good practices, not only on national or regional level but also beyond.

In this light, the main theme of the first ASEAN-QA Forum is networking in the area of higher education quality assurance. The Forum brings together all higher education quality stakeholders to discuss the needs and demands of such networks and how to jointly overcome challenges in the field, to learn from each other and initiate common ideas, practices and projects. Contributions focusing on experiences and good practices as well as more generally on networking and collaboration in the area of quality of higher education are welcome.

Consortia, individuals, organisations, networks and researchers are invited to submit contributions on the topic of networking/collaboration in QA and the further tracks below to join the discussions during the Forum. Further tracks of the Forum are:


Track 1: Sustainability of Quality Assurance and Development Systems and Processes

How can quality assurance be sustainably implemented? How can quality assurance processes have sustainable effects? The commitment of leadership is seen to be an important pillar for quality assurance to be effective, yet when leadership changes, the support can change. How can QA systems and processes be set up to not rely on individuals? Further, it is a common challenge that repetitive quality development processes (such as programme assessments) lose their traction over time. In this light, how can continuous and sustainable quality development be achieved?


Track 2: Integrated (Holistic) Quality Assurance and Development Systems

Quality assurance in higher education covers more than its core process of teaching and learning. Quality assurance systems though are often delimited to one core process and only selectively connected. This track features QA systems covering other processes in an HEI such as services, research and development, community involvement, administration, facilities management as well as integrated systems covering QA systems holistically. Experiences and challenges in integrating the systems or setting them up are of core interest.


Track 3: Evaluation Tools and Data Utilization in QA

Higher education institutions collect a high amount of data which are though rarely analysed beyond descriptive statistics. The current analysis and use of data in most HEIs does not exploit the full potential of data to make and initiate informed decision making (e.g. of programme managers and administrators). Use of data like stakeholder feedback and course evaluation results can be maximized to help HEIs in their management decisions and quality assurance activities. This covers use of data like feedback from stakeholders or survey results to improve programs and services in higher education. Contributions submitted in this track may include development of evaluation instruments, different evaluation methods, follow-up processes, and data analysis which support a more data informed and evidence based decision making in higher education management.


Track 4: Stakeholder and Student Involvement

To involve stakeholders in quality assurance processes and teaching and learning can be challenging. Given that the involvement of stakeholders like students is crucial in sustaining the quality of education and services in HEIs, this track focuses on structures and processes including communication through which stakeholders can bring their ideas and contributions to HEI processes and management levels. How can stakeholders (esp. students) be effectively included in quality assurance and enhancement processes? How can they efficiently communicate and share their ideas and needs to the higher education institution?


Track 5: Role of QA in Internationalisation

This track focuses on quality assurance tools, processes and systems that support the internationalization of study programmes (e.g. student mobility, exchanges, role of faculty). As a result, networking and cooperation among higher education institutions (HEIs) foster student mobility, research collaboration, and comparability of programmes which ultimately respond to enrich teaching and learning activities of HEIs.

Abstract Submission

The submission of contributions in the form of abstracts is due 31 July 2019. Abstracts of presentations on the main theme of the Forum and the above topics are welcome. The presentations should not be longer than 20 minutes followed by discussion and will be assigned to the track or session by the Programme Committee. Presentations may focus on the implications and/or transferability of:

  1. practice: good practices such as success stories, challenges encountered, lessons learned and/or analysis,
  2. policy: delineating policy approaches, the experiences and challenges of implementation and lessons learnt and/or analysis,
  3. research: laying out the research methodology and findings as well as the implications for policy and/or practice.

Abstracts should:

  • have a description of 500 words maximum (text only, without references, figures or tables),
  • fit to one or maximum two themes of the Forum,
  • include all the names of the authors with affiliation and email addresses,
  • include a short-bio of the authors,
  • include keywords should be given for each abstract submission,
  • be written in English,
  • be submitted through

All references in the text must be included in a reference list at the end of the abstract in APA format, 6th edition.

Abstracts need to be submitted via the online form under http://asean- Should you have any questions please contact The proposals will be reviewed by the Programme Committee. Applicants will be informed by September 2019 if their proposal has been accepted and if amendments need to be done.

Applicants should be available for the ASEAN-QA Forum in Hanoi from 7 to 8 November 2019. Selected applicants will be exempted from the registration fee. Students and participants from Cambodia, Laos, Myanmar or Timor-Leste can apply for coverage of accommodation and/or travel costs (limited to one author per contribution). Alumni of ASEAN-QA will be supported with coverage of accommodation. Further registration details will follow.